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5 Reasons Why Office Meeting Pods are an Investment

By Meeting pods

Every organisation knows the importance of a hybrid workplace, an office designed to provide employees with various spaces and ways to work. When office workers can choose where to work on specific tasks, their productivity increases.

Office meeting pods, work pods and phone booths fit perfectly into the hybrid workplace model. There may be private work booths for video conferencing and calls or assigned desks for employees who work better with a dedicated space. Pods and booths are flexible, giving staff acoustic rooms for various tasks that require focus or privacy. Combining these benefits deems them a superb investment for any forward-thinking business.

Office Flexibility

Do you recall the old office layout with desk dividers and floor-standing screens to divide space? Whilst helping to define the workspace and provide privacy, they needed to allow more flexibility. Agile, flexible offices require furniture solutions that can reconfigure quickly and cost-effectively to meet staff needs and the changing office landscape.

Office Pods provide workers with rooms of various sizes for many tasks, be it a meeting pod for four or face-to-face meetings for two and focused work areas for one. They can be installed quickly, without the need for planning permission and disruptive contractors to build rooms. The other great benefit of using pods instead of building walls is that there won’t be any dilapidation costs at the end of your lease.

If you need to reconfigure your workplace, pods can be moved as they are unfixed and only require two to four fitters over a weekend.

Drive Productivity

The office soundscape includes all types of distractions. The most disruptive for workers is noise — distracting anyone from concentrating on tasks or conference calls. When you think of a traditional call centre, you might recall the numerous voices the caller has to compete within the background. It certainly can’t be suitable for the stress levels of any caller!

For efficiency and productivity, the optimal working environment has to be provided. That means providing spaces suitable for privacy and collaboration where and when required. With open-plan offices being the norm among businesses, they could be better for concentration. Hence, implementing zoning areas like meeting pods and booths allows everyone to undertake tasks without disruption.

Enclosed office pods provide confidential calls or video conference spaces when concentration is required. Soundproofed office pods ensure both users’ speech privacy while the caller doesn’t disturb the office. The Kolo Duo Meeting Pods ensure privacy and confidentiality for two people to sit in during essential video calls, private calls and webinars.

If you’re after a larger room-in-room solution, modular meeting room pods made to size enable four or more people to have confidential meetings. Having a customised pods means you can have an enclosed private space made to measure and specification for the task required.

Regardless of the office pod’s purpose, you can rest knowing any task within the office pod will remain private and undisturbed without drawing attention away from the rest of the office.

Benefits and Cost-effectiveness

By choosing ideal office pods above walls, your organisation can benefit financially. Office pods don’t require planning permission or lengthy construction work; once installed, it’s plug-and-play. All pods feature integrated lighting, air circulation, power and data connections — once they’re installed, your staff can step inside and jump onto that important call!

The modularity of office pods means you can quickly move them when required. As most pods are unfixed, contractors are not needed on site, which means your facilities team or fitters can be called in to move the pods around.

Investing in your employees’ well-being can increase resilience, improve employee engagement, reduce sickness absence and higher performance. The increase in productivity can only mean a greater return on investment for your business.

Boost focus and wellbeing

The well-being of your staff means a happier and more productive workforce. With the rise of human-centric office spaces, more offices are implementing relaxation and prayer spaces for their staff.

Modular and unfurnished pods allow companies to provide private and soundproofed rooms for various well-being spaces. Some pods feature adjustable ventilation and dimmable or mood lighting so that users can set the atmosphere.

Did you know studies have shown that blue and green can create a calming atmosphere, while purple can boost creativity and productivity? Now, most pods allow some or other customisation, and one benefit is being able to choose the upholstery. All pods made to order offer a range of fabrics to choose from to create your ideal space.

Pods are Long Term Solutions

The future of work is fluid, so it makes sense to design offices to be flexible and keep up with the changes. The office pod provides a long-term furniture solution that can be packed up and taken with the business.

Let’s say, for instance, an organisation has designed an office with glazed partitioning. Their business expands quicker than anticipated, and they need to relocate to a larger office. Most of the time, glazed partitioning can only be used again if the ceiling height is the same as the old office. Having an office pod solution instead of glazing means it can be packed up, moved, and placed in the new location immediately.

That means no refurbishment, no planning permission and no construction. That’s a massive cost saving. The office pods has fast become an essential element of the modern office.


What is an Office Phone Booth?

By Phone booth

The office phone booth is a unique piece of commercial office furniture. This type of acoustic booth or pod is designed to encapsulate its user and limit or eliminate noise distractions. Some designs can accommodate one person and others can hold small groups. The office phone booth provides a level of privacy without completely annexing workers. The typical office privacy booth has clear sides so the users can still be a part of the office setting. Perfect for small group work or just a way for employees to work in a quiet area with minimal distractions.

Different Types of Office Phone Booths

You may have seen an office phone booth and thought about its functionality. But did you know there are different types suited for different needs? Some office phone booths can be used by groups of up to four, others can only fit one person, and some are even used at home to give the work-from-home environment a little more structure. The trendy and simplistic look of privacy booths can complement any office. Many booths have large see-through sides that allow workers to have that open and airy feel without any of the distractions of an open office.

Single-person Pods

Single-person pods are ideal in high-traffic areas. These would be well suited for a loud or fast-paced environment if an employee needs some privacy to make a phone call, video chat, or just some peace and quiet. These types of booths can’t accommodate several people for collaborative work. Unless it’s virtual.

Multi-person Privacy Booths

Multi-person privacy booths are ideal as a shared workspace or used for meetings and collaboration. These booths would also be ideal for a high-traffic area. The main difference is the scope of work. For example, a team would benefit from a multi-person booth rather than a solo pod. These booths can range from 2-4 people and some of them can accommodate 6 people.

As the remote and hybrid work models become more popular, workers find themselves needing a dedicated workspace. As workers transition to the hybrid office, there is a much greater emphasis on collaboration. But the need for focused work environments can’t be overlooked. Acoustic booths and pods can help provide these spaces.

Regardless of the type of office phone booth, they all share similar characteristics. A privacy booth offers an area for workers to escape and work with minimal distractions. Most of them are sound proof which greatly reduces noise disruptions. Some pods have monitors, places to charge devices, and are even climate-controlled. Office phone booths can provide many amenities or be as simple as a booth with a desk and chair.

When to Use an Office Phone Booth

Offices that use open floor plans can pose a number of problems when it comes to acoustics and visual distractions. Even in offices that don’t use open floor plans, noise distraction can still cause problems for workers. While offices can use other acoustic solutions like sound-dampening furniture or noise-reducing panels, the other solutions aren’t always the best option.

As the remote and hybrid work models become more popular, workers find themselves increasingly in need of focused workspaces.

Office phone booths fit any setting but are best suited for high-traffic or noisy areas and they can serve several different purposes. With meetings being increasingly hybrid, privacy booths create an ideal place for virtual meetings. Workers use them to make a phone call, have a small private meeting between a few people, or even reserve or rent in a flex or coworking space. However a privacy booth is used, it offers the same benefits. Privacy and silence.

How Effective Are Office Phone Booths?

Privacy booths allow workers to be a part of the office without having to experience common distractions. This can lead to an increase in productivity and efficiency. Working in a privacy booth prevents coworkers from stopping by to ask questions or just to talk. When you’re in a pod this isn’t an option for coworkers. It is literally and figuratively a barrier. But what exactly does it do for productivity?

A study reported by BBC shows just how few US workers prefer open floor plan offices. The study showed only 28% of workers prefer an open office floor plan over a more traditional layout. This shows the need for some sort of barrier or some way to ensure privacy.

Office privacy booths can provide the secluded feel desired by workers without having to change the complete layout of an office. This provides more privacy and can limit distractions more effectively than cubicles or acoustic furniture or panels can.

Another study conducted by a San Francisco PR agency found that the reason open floor plans were less desirable was the lack of privacy, difficulty thinking, and inability to concentrate. This was due to the lack of quality partitions or privacy where workers were able to work in silence or without other distractions.

There are a large number of offices that use open floor plans. It’s easy to see, however, just how undesirable they have become. Open floor plans might be affordable, are believed to increase collaboration, or are simply easier to plan but it’s clear that workers need the privacy that four walls can provide. It’s a barrier between somebody’s personal space and their coworkers. With established open offices it seems that office phone booths are the easiest solution to providing workers with what they want the most.

Is an Office Phone Booth For You?

The office phone booth can be the solution to the pitfalls of an open floor plan. It’s hard to choose an office setting that is absolutely perfect for you and your workers. Certain offices might annex workers and hinder collaboration while others might create unnecessary distractions. Solutions are available to address distractions in the workplace but they usually don’t completely solve the problem. But our commercial office furniture will help you get close to the perfect office. Your office might find the privacy booth checks all the boxes. Whether the office phone booth is being used by workers occasionally or is used as a more permanent solution, a privacy booth can give workers a level of privacy that no other can.


Mengenal Office Pods

By Office pods

Office pods adalah ruangan berbentuk bilik berukuran kecil sampai sedang untuk keperluan rapat, bertelepon, maupun bekerja. Kehadiran office pods berkaitan erat dengan tren ruangan kerja berkonsep open space yang banyak diterapkan di kantor-kantor saat ini. Ruang kerja dengan konsep open space banyak dipilih karena memberikan keleluasaan bagi karyawan untuk berinteraksi dengan karyawan lain. Interior kantor pun terasa lebih lapang tanpa sekat.

Akan tetapi, rupanya tren open space di kantor tidak sepenuhnya nyaman bagi semua karyawan. Ruangan yang terbuka menimbulkan risiko berisik sehingga dapat mengganggu karyawan yang perlu konsentrasi tinggi dalam bekerja. Selain itu, kantor masih memerlukan ruang privat untuk rapat penting yang memerlukan privasi ataupun rapat daring yang perlu suasana tenang. Kemunculan office pods dapat menjadi solusi kebutuhan-kebutuhan ini.

Berbagai macam office pods hadir dengan desain dan fitur yang menarik untuk menunjang produktivitas kerja di kantor. Yuk, lihat beberapa jenis dan material office pods berikut ini!

Acoustic office pods

Sesuai namanya, acoustic office pods didesain khusus untuk meredam suara. Acoustic office pods biasanya dilengkapi peredam suara di sekeliling ruangan sehingga suara dari dalam tidak terdengar ke luar, begitu pun sebaliknya.

Office pods jenis ini cocok untuk keperluan bertelepon maupun bagi karyawan yang butuh ketenangan tinggi dalam melakukan pekerjaannya.

Acoustic office pods juga dapat menjadi ruangan privat untuk bertemu dengan klien penting. Tak perlu repot mencari ruang meeting privat di luar kantor, pertemuan privat tetap bisa dilakukan dalam acoustic office pods di tengah-tengah open space kantor Anda.

Outdoor office pods

Tak hanya untuk keperluan indoor, office pods pun bisa dipasang di luar ruangan. Outdoor office pods memungkinkan pekerja kantor untuk merasakan suasana baru dalam bekerja.

Desain outdoor office pods yang unik bisa menjadi salah satu trik desain bagi Anda yang ingin menghadirkan suasana kantor yang lebih kekinian.

Garden office pods

Setipe dengan outdoor office pods, garden office pod pun diletakkan di luar ruangan. Menariknya lagi, garden office pod menawarkan kecantikan pemandangan taman yang akan menunjang produktivitas. Pastinya akan sangat menyenangkan bekerja atau rapat di lingkungan taman yang sejuk dengan privasi dan suasana yang tetap kondusif dalam office pods.

Material untuk office pods

Setelah mengetahui berbagai jenis office pods, Anda pun perlu mengetahui pilihan material office pods. Biasanya, office pods terbuat dari bahan board atau papan yang ditambahcoating MDF. Dinding, lantai, dan atap office pods pun bisa dilapisi dengan bahan peredam suara berupa busa atau upholstery khusus.

Selain itu, Anda juga bisa membuat office pods dengan material kaca. Meski tembus pandang, pelapis film bisa ditambahkan pada office pods dari kaca agar memburamkan beberapa area sehingga privasi lebih terjaga. Ada pula teknologi switch glass atau kaca buram otomatis. Dengan begitu, Anda bisa memilih apakah office pods dibiarkan tembus pandang atau tidak.


The many functions and benefits of office meeting pods

By Meeting pods

Meeting booths and pods have become a staple of the modern workplace, across a whole variety of sectors and industries. It’s not just about kitting your office out with the latest products though. In this blog post, we want to highlight some of the main benefits of this type of micro work setting including:

  • Better privacy
  • Improved wellbeing
  • Lower stress levels
  • A boost in concentration
  • Supporting confidentiality
  • Combating excess noise (acoustic pods)

What are office meeting pods used for?

Well, the clue is in the name really. This type of product is used to create a meeting area within a workplace which most likely isn’t as big or executive as a boardroom. It provides somewhere where one or multiple employee(s) can go to get away from their work area if and when the task calls for it.

That said, there are actually many other uses for meeting pods alongside meetings. These include individual focus or concentration, somewhere to take private phone calls or as a rejuvenation space where staff can go to recharge and refresh.

Basically, it’s all about creating a microenvironment within the wider ecosystem of work settings which gives users a place where they can go to find space, quiet, privacy or distraction-free focus. So, as meeting pods have become more commonplace in modern working environments, they’re also becoming increasingly versatile.

The different types of meeting booth:

Meeting booths or pods can come in all shapes and sizes these days, with sheds and telephone boxes being some of the most popular design inspirations. As product development advances and the marketplace offers more choices, we’re seeing a diverse choice between things like:

  • Classic standalone upholstered meeting booths
  • Floor to ceiling glass miniature meeting rooms
  • Soundproof phonebox style pods commonly known as acoustic pods
  • Semi-shielded meeting areas which offer a certain level of visual cover and noise cancellation

Then, of course, there is variety around features such as:

  • Colour
  • Texture
  • Fabric and finishes
  • Technology integration
  • Accessories (such as foot stools, laptop tables, electronic booking systems)

Benefits of an office meeting pod:

As we said in our article about hospitality as a trend in commercial interior design, any product or design decision needs to fulfil a function as well as look great. So, if you’re considering implementing meeting pods or booths into your workspace, it’s essential that you first think about what you want to get out of the product.

Here are some of the most common advantages that meeting pods and booths bring to the table:

Providing more privacy

One of the main issues that have come to light as experts start to predict a decline in open plan working is a lack of privacy. A huge 95% of workers say they need quiet, private spaces yet 41% say they don’t have access to them – this type of facility is the ideal way to accommodate this without having to break the bank or cause any disruption.

Combating excess noise with acoustic pods

Another issue which has reared more prolifically since open plan offices become more popular is the issue of excess noise. Many meeting pods and booths are now manufactured using acoustic materials which help absorb unwanted background sound.

Improving concentration and productivity

According to Steelcase research, we get distracted every 11 minutes and 25% of lost time is due to distractions in or near work areas. Providing a place where people can go to escape visual and audio disruptions will help keep concentration and productivity in order.

Lowering stress levels and bettering wellbeing

Creating a work setting which is designed in response to common workplace issues is an effective way to improve employee experience and job satisfaction. Motivation levels and workplace positivity will be higher and stress levels will be lower.

Making sure confidentiality is covered

The Privacy Crisis we mentioned earlier is not only detrimental to concentration, productivity and stress levels, it can also mean confidentiality is compromised. An enclosed and acoustically-enhanced meeting pod is an effective solution to this problem.

Relatively simple and affordable

The cost of an office fit out or refurbishment can be pretty hefty, especially if it involves structural changes. A meeting booth or pod enables you to create a self-sufficient work setting within the wider workplace for much less money and much less hassle.